• 12 months fixed term contract, with possible extension
• Based in Port Moresby
• Join an NGO that’s human-first, impact-driven, and fun to work with

About Catalpa

At Catalpa, we’re all about creating real impact. We’re a global development organisation that believes bright ideas—mixed with technology, creativity, and local know-how—can solve tough challenges.

Our team is a mix of engineers, designers, educators, economists, and project delivery folk. Together, we work on projects that matter and actually change lives. One of the things we’re most proud of? Making learning accessible and engaging for communities that are often left out. Our work is meaningful, innovative, and, honestly, pretty cool. Check us out at www.catalpa.io

About the position

We are picking up the pace with projects in PNG, and as Catalpa continues to grow, so does our appetite for awesome talent.

Right now, we are on the lookout for a Finance and Operations Coordinator. This role is central to the smooth, timely, and compliant delivery of Catalpa’s projects in Papua New Guinea. You’ll be our PNG team problem solver and connector—providing essential day-to-day support across finance, administration, procurement, logistics, operations, and safety and security, and working closely with our project teams to keep our activities running efficiently.

In this role, the Coordinator will help maintain strong operational systems, ensure financial and procurement compliance, and contribute to the continual improvement of Catalpa’s processes. The position supports teams in planning and implementing activities, managing resources, and resolving operational challenges as they arise. By providing reliable, responsive, and high-quality support, the Finance and Operations Coordinator helps ensure Catalpa’s PNG programs operate effectively and uphold organisational and donor requirements.

A detailed Terms of Reference for this position can be found here.

We’d love to meet someone who has:

• Minimum 3 years of experience in a finance and/or operations role, preferably within the international development or NGO context.
• Relevant qualifications in management, administration, finance, HR, international development, or a related field.
• Demonstrated knowledge and experience in supporting the day to day management of an office and team environment - supporting teams, meeting deadlines and achieving outputs.
• You’ll be tech savvy and find it easy to learn IT systems such as Xero, Slack and Googlesuite.
• Experience in a similar role where organising and prioritising tasks is a part of your everyday life.
• Working knowledge of general office administration and logistics processes is essential. You’ll have experience across these areas:
• Day to day financial processes including accounts payable
• Procurement and asset management
• Logistics such as organising events, travel, liaising with suppliers, vehicle management, IT support
• Being a point of contact for safety and security support for staff
• Knowledge of PNG labour, immigration, and payroll requirements.
• A full PNG driver’s licence is essential!

We seek a self-driven, proactive and dynamic candidate with strong inter-personal and communication skills for building and maintaining relationships with teams, key stakeholders and service providers.

Extra awesome if you bring:

• Strong financial management skills with experience using accounting systems (Xero desirable).
• Ability to manage multiple tasks, prioritise effectively, and meet deadlines under pressure.
• Strong interpersonal and communication skills, with the ability to work effectively across diverse teams.
• Excellent organisational skills and attention to detail.
• Strong problem-solving skills and a practical approach to challenges.

Eligibility

We love working with smart people from diverse backgrounds who are willing to learn new things. There are many skills we think this job will make use of but feel free to apply even if you’re not a ‘perfect fit’.

Work environment

We work in a creative, supportive environment with colleagues who come from diverse walks of life, and we value the perspectives they bring. We pay attention to the details, and we work together to achieve the best we can. Importantly, we work here because we love what we do and the impact we can have.

We know people’s lives include many obligations outside of work, so we aim to create a flexible work environment that includes remote work options, generous family leave, and return-to-work policies to support new parents. We know we do our best work when we take care of ourselves and communities. We take two weeks off at the end of each year to recharge and refresh.

Fit

Catalpa staff believe in the potential of technology to transform lives for the better. Our team members are flexible and can handle working across a broad range of responsibilities. They don’t mind rolling up their sleeves to solve thorny challenges that take time, patience, and creativity. We are friendly and care about the people with whom we work, always seeking to build and nurture relationships for the long-term.

Catalpa seeks to provide a fair and equal employment opportunity for all people, regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, age, or marital status. We especially welcome applications from people with diverse backgrounds.

Catalpa prioritises the safeguarding of all people, including the prevention of sexual exploitation, abuse and harassment and the safeguarding of children. Engagement of personnel within Catalpa is conditional upon the outcome of background checks, and there is a requirement for all candidates to disclose any current charges or previous convictions regarding assault, abuse or exploitation of children or adults, as well as regarding fraud and/or corruption. All Catalpa personnel are required to abide by Catalpa’s Child Safeguarding Policy, Prevention of Sexual Exploitation, Abuse and Harassment Policy and

How to Apply

If this sounds interesting and you see yourself doing great work with us, we'd love to hear from you. Please send a cover letter and tell us why you think you’d be a good fit for this role. Applications are to be submitted through our jobs page

For further inquiries or questions regarding this position, send an email to [email protected] with ‘role’ in the subject line of the email, please do not email CV's as we require them to go through our website, thanks.

Applications close 12 December 2025 though we will be assessing candidates for suitability as they apply.
We look forward to hearing from you!