Job Title: Accounts Assistant

Location: Ports Moresby, Papua New Guinea/Multi-Company Operations

Employment Type: Full – time

Reports To: Finance Manager

Job Summary

The Accounts Assistant provides administrative and accounting support to the finance department by assisting with daily financial transactions, maintaining accurate accounting records, processing invoices and payments, and supporting financial reporting activities. The role requires strong attention to detail, organizational skills, and the ability to work efficiently while ensuring compliance with company policies and accounting procedures.

Key Responsibilities

Accounting & Financial Support

• Assist in maintaining accurate financial records and accounting documentation.
• Record and process daily financial transactions in the accounting system.
• Prepare and update accounting entries, journals, and ledgers.
• Assist in month-end and year-end financial closing activities.
• Support the preparation of financial reports and summaries.
• Verify the accuracy of invoices, receipts, and supporting documents.
• Ensure proper filing and organization of accounting records.

Accounts Payable

• Process supplier invoices, payment requests, and expense reimbursements.
• Prepare payment vouchers and assist in check preparation.
• Monitor due dates and ensure timely payments to suppliers and vendors.
• Reconcile supplier statements and resolve discrepancies.

Accounts Receivable

• Prepare customer invoices and billing statements.
• Monitor customer accounts and follow up outstanding receivables.
• Record incoming payments and maintain accurate receivable records.
• Coordinate with clients regarding billing concerns and payment schedules.

Bank & Cash Transactions

• Assist in bank reconciliation and monitoring company cash flow.
• Record and reconcile cash transactions and petty cash expenses.
• Coordinate with banks regarding deposits, transfers, and payment transactions when necessary.

Payroll & Compliance Assistance

• Assist in payroll preparation and employee reimbursement processing.
• Support compliance with tax regulations and government statutory requirements.
• Help prepare documentation for audits and financial inspections.

Administrative Duties

• Maintain confidential financial records and reports.
• Prepare spreadsheets, reports, and financial summaries as requested.
• Coordinate with internal departments regarding financial documents and approvals.
• Assist in inventory reconciliation and monitoring if required.
• Perform general administrative support for the accounting department.

Other Duties

• Identify discrepancies and report issues promptly to supervisors.
• Support process improvements and efficiency within the accounting department.
• Perform other accounting and finance-related duties assigned by management.

Qualifications

• Bachelor’s Degree in Accountancy, Accounting Technology, Financial Management, or any related field.
• Proven experience in accounting, bookkeeping, or finance support is an advantage.
• Knowledge of basic accounting principles and financial processes.
• Proficient in Microsoft Office applications, especially Excel.
• Experience with accounting software is an advantage.
• Strong analytical, numerical, and organizational skills.
• High attention to detail and accuracy.
• Ability to handle confidential information professionally.
• Good communication and interpersonal skills.
• Ability to work independently and meet deadlines.

Skills & Competencies

• Bookkeeping and financial recordkeeping
• Accounts payable and receivable management
• Data entry and reporting
• Time management and multitasking
• Problem-solving and analytical thinking
• Attention to detail
• Team collaboration
• Professional integrity and confidentiality
• Accounting software or system

Working Conditions

• Office-based work environment.
• May require overtime during month-end closing, audits, or peak periods.

Performance Expectations

• Accurate and timely processing of accounting transactions.
• Proper maintenance of financial records and documentation.
• Compliance with company accounting procedures and policies.
• Efficient coordination with internal departments and external stakeholders.

To Apply

To apply, email your CV and other relevant documentation to [email protected]. Please include the Job ID "#27174" in the email's subject to ensure your application is processed.