The Accounts Clerk is a vital member of the accounting department, primarily responsible for bookkeeping and data entry tasks. This position requires meticulous attention to detail and proficiency in managing numerical data. The ideal candidate will possess strong organizational skills and the ability to maintain accurate financial records and reports.

Duties and Responsibilities

1. Journal Entries and Accounting Transactions

• Prepare and post journal entries in MYOB based on approved supporting documents.
• Ensure journal entries are properly coded to the correct GL accounts, cost centers, departments, and entities.
• Review supporting documents before posting transactions.
• Process recurring and adjusting journal entries as instructed.
• Maintain proper documentation and filing of all journal entries.
• Review posted transactions for accuracy and correct errors promptly.

2. Payment Vouchers – MYOB Posting

• Enter payment transactions into MYOB.

3. Inventory Reconciliation

• Obtain the inventory report from the Warehouse and reconcile it against the inventory records in MYOB.
• Compare quantities and values between warehouse records and MYOB.
• Investigate discrepancies arising from receipts, issues, transfers, returns, adjustments, and stock counts.
• Prepare inventory reconciliation schedules and report significant variances to the Accountant/Supervisor.

Landed Cost Computation

• Assist in the computation of landed cost for imported goods.
• Collect and verify supporting documents for freight, insurance, customs duty, port charges, handling fees, and other import-related costs.
• Reconcile landed cost calculations against supplier invoices, freight invoices, customs documents, and other supporting records.
• Assist in allocating landed costs to the appropriate inventory items based on the approved allocation method.
• Ensure the calculated landed cost is properly recorded in MYOB.
• Investigate and report discrepancies between the landed cost computation, inventory records, and accounting records.
• Maintain proper supporting schedules and documentation for landed cost calculations.
• Assist in updating inventory costs following approval of the landed cost computation.

Job Requirements