THE PAPUA NEW GUINEA UNIVERSITY OF TECHNOLOGY

Applications are invited from suitably qualified candidates for the position of Admin Officer within the Department of Open & Distance Learning.

DEPARTMENT OF OPEN AND DISTANCE LEARNING (DODL)

Admin Officer

Are you an organized and detail-oriented professional looking for an exciting career in administration? The Papua New Guinea University of Technology is seeking a dedicated Admin Officer to support the Online Education Unit within the Department of Open and Distance Learning (DODL).

Primary responsibilities

• Manage the Online Education office, ensuring student records, staff files, and office logistics are well-maintained.
• Provide administrative support including inventory management, scheduling, budgeting, invoicing, and office reporting.
• Coordinate and communicate effectively with students, online facilitators, and internal departments.
• Maintain accurate records of student withdrawals, deferrals, and refunds in collaboration with the Systems and Student Admin Officers.
• Ensure sufficient office supplies and liaise with the finance team to manage budgets.
• Support students by establishing an effective feedback system.
• Assist in content verification for the Online Education website and social media platforms.
• Coordinate staff travel and participate in academic activities such as registration, examinations, and evaluations.
• Perform any other duties as directed by the Head of Department or the University Management.

Qualification & Experience

• Bachelor’s Degree in Communication, Business Administration, Education, Management, or a related field from a recognized institution.
• Prior clerical/administrative work experience.

Required Skills & Attributes

• Highly organized and able to work independently.
• Strong communication and interpersonal skills.
• Proficiency in word processing, spreadsheets, and database management.
• Ability to operate office equipment and provide excellent customer service.
• A mature and deadline-driven professional who can work under pressure.

Conditions of Service

Admin Officer I/II PGK31,288 - PGK43,695 per annum

(Level of appointment depends upon qualification and experience)

Application Procedure

Detailed application with curriculum vitae including certified copies of qualifications, names and addresses including email addresses, phone numbers of three (3) current referees including one from past/present employer, if any, should be sent to the address below:

The Executive Director - Human Resources

PNG University of Technology

Private Mail Bag

Lae, 411

Papua New Guinea

Applications must be compiled and sent as one PDF file to [email protected] with an indication of their earliest availability to take up the appointment.

PLEASE NOTE

• Deadline for all applications is 30th of April, 2025.
• Only shortlisted applications will be acknowledged.