PURPOSE OF THE POSITION

Assist in the operation of the administrative, Logistics, and Procurement section in support of the goals and objectives of the Admin unit by providing responsive customer services to all departments to fulfil the mission of WV in PNG.

Operational Support and Coordination:

• Support the Administrative Coordinator in providing prompt customer service to carry out and accomplish the goals of the Administration unit.
• Develop and maintain good working relationships with service providers to obtain the best
• Ensure integration of work with other team members in the Administration unit.
• Support the Admin Coordinator in working with different office clients to ensure customer satisfaction.
• Make sure that internal & external travel and accommodation needs and other hotel reservations are done on a timely manner

Logistics and procurement functions:

• Process purchase requisitions/orders within purchasing authority to support smooth project implementations Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals
• Establish and negotiate contract terms and conditions, and maintain supplier relationships
• Prepare and maintain purchasing records, reports, and price lists
• Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements
• Obtain supplier price quotes in a timely manner.
• Place orders with suppliers on time to ensure the timely delivery of materials to the project sites.
• Assist in the development of specifications for equipment, materials, and services to be purchased Administer contract performance, including delivery, receipt, warranty, damages and insurance
• Reconcile or resolve value discrepancies
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
• Address staffing resource needs and supervise purchasing clerks
• Develop and maintain constructive and cooperative working relationships with colleagues and management

Quality Assurance & Compliance:

• Ensure that financial transactions specifically office bill payments are within financial and administrative policies and procedures.
• Support the Administration Coordinator to ensure that all office practices are compliant with administrative & finance policies and procedures.

Professional Development:

• Demonstrating an understanding of and commitment to World Vision’s Core Values in the approach to work and relationships; Work-Life balance

EDUCATIONAL QUALIFICATION/SKILLS, KNOWLEDGE & EXPERIENCE

• Diploma or Bachelor’s Degree in Administration or relevant field
• Experience in office asset repair and maintenance
• Minimum of 2 years office admin experience, logistics & procurement roles
• WV PNG security procedures & protocols
• Strong interpersonal skills & customer service & Self-Motivated
• Familiar with office assets and equipment

A competitive salary, benefits, and career development opportunities will be offered commensurate with relevant experience, knowledge, and qualifications.

Interested applicants should submit the following documents, all in one PDF file, before Wednesday, 05 November 2025, 11:59 PM (Midnight, PNG Time)

• Expression of interest
• Detailed CV
• Valid Police & Medical Clearance Certificate

Note: This is a National Role, and we encourage qualified Nationals who fit the criteria above to apply.

World Vision is committed to the principles of workplace diversity. Qualified women and people with disabilities are encouraged to apply.

World Vision is committed to the protection of children. We do not employ staff whose background is not aligned with our safeguarding practices. Hence, employment is conditional upon successful completion of all applicable background checks, including criminal record checks, where possible.

We appreciate the time it takes to prepare your application. Please note that only short-listed candidates suitable for interviews will be contacted. If you do not hear from World Vision within two (2) weeks of the closing date, please consider your application unsuccessful.

Applicant Types Accepted:

Local Applicant

To Apply

To apply, email your CV and other relevant documentation to [email protected]. Please include the Job ID "#24956" in the email's subject to ensure your application is processed.