ADMINISTRATION ASSISTANT – PROPERTY

BNG Trading Co. Ltd. is Papua New Guinea's oldest and largest independent FMCG importer and distributor, operating across trading, manufacturing, logistics, cold chain, and retail businesses.

We are seeking an organised and reliable Administration Assistant – Property to support the day-to-day administration of the Group's properties.

Reporting to the Executive Secretary/PA to the Group Chief Operating Officer, the successful candidate will assist with property records, leases, maintenance, utilities and coordination with contractors and service providers.

Key Responsibilities

• Provide day-to-day administrative support for the Group's property-related activities.
• Maintain accurate property files, records, leases, agreements and other supporting documentation.
• Maintain a register of Group properties and keep relevant information and records up to date.
• Manage routine repairs and maintenance with contractors, service providers and relevant internal teams.
• Follow up on outstanding maintenance requests and provide regular updates to the Executive Secretary/PA.
• Request quotations from contractors and suppliers for repairs, maintenance and other property works as required.
• Assist with property inspections, contractor access and scheduled maintenance works.
• Maintain records of property-related invoices, quotations, purchase orders and supporting documents.
• Assist with monitoring utilities and other services for Group properties.
• Liaise with tenants, contractors, suppliers and service providers as required.
• Keep a record of outstanding property matters and follow up to ensure actions are completed within agreed timeframes.
• Prepare basic property updates, correspondence and reports when required.
• Provide general administrative support to the Executive Secretary/PA and assist with other duties as required.

Key Requirements/Qualifications

• Diploma or Certificate in Business Administration, Office Administration, Property Management or a related field is preferred.
• Minimum 3 years' experience in administration, property administration, facilities support or a similar role.
• Experience working with contractors and handling repairs and maintenance would be an advantage.
• Good computer skills, particularly Microsoft Word, Excel and Outlook.
• Strong organisational skills, attention to detail and ability to maintain accurate records.
• Good written and verbal communication skills.
• Able to manage priorities, follow up on outstanding tasks and meet deadlines.
• Reliable, practical and able to work with minimal supervision.

If you are organized, reliable and have experience in property administration and maintenance support, we'd like to hear from you.

Apply Now!

Please submit your cover letter and CV to:
Email: [email protected]

Applications close on 16 October 2026.

BNG Trading Company is an equal opportunity employer committed to workplace diversity and safety. Only shortlisted candidates will be contacted.

acted.