ADMINISTRATIVE CLERK (LAE)

About Us:

Able Computing is a fast-growing company in the Information Technology sector. We are passionate about empowering our clients with the tools and support they need to run their businesses with maximum efficiency and reliability. We are looking for a talented and motivated individual to join our dynamic team.

The Opportunity:

The Administration Clerk plays a key role in supporting the smooth and efficient operation of the organization by providing comprehensive administrative and clerical support. This role ensures that day-to-day administrative functions are carried out accurately and efficiently, enabling other team members to focus on their core responsibilities. The position requires strong organizational skills, attention to detail, professionalism, and the ability to perform effectively in a fast-paced work environment.

Responsibilities:

1. File and Records Management
   • Organize, maintain, and update physical and digital files, documents, records, and reports.
   • Ensure records are accurate, easily retrievable, and kept confidential at all times.

2. Data Entry and Documentation
   • Accurately input, update, and maintain data in spreadsheets and internal systems.
   • Ensure data integrity, completeness, and accuracy in all records.

3. Correspondence and Reception
   • Receive, sort, and distribute incoming and outgoing correspondence, including letters and packages.
   • Greet visitors, clients, and employees in a professional and courteous manner.
   • Answer and screen phone calls, respond to inquiries, and direct calls to appropriate departments or personnel.

4. Scheduling and Coordination
   • Assist with scheduling appointments, meetings, in-house trainings, and company events.
   • Coordinate with internal staff and external parties to ensure smooth arrangements.

5. Office and Supplies Management
   • Monitor office supplies and arrange timely replenishment of stationery, equipment, and materials.
   • Support efficient day-to-day office operations.

6. General Administrative Support
   • Provide administrative assistance to various departments, including printing, copying, scanning, and filing.
   • Coordinate and follow up on:
     • Vehicle repairs and maintenance
     • Renewal of vehicle safety stickers
     • Renewal of vehicle registration
     • Renewal of postal box

7. Record Keeping and Reporting
   • Maintain accurate records of administrative activities and expenses.
   • Prepare periodic administrative reports as required, including but not limited to:
     • Employees’ fortnightly timesheets
     • Taking minutes during End-of-Month (EOM) meetings

8. Compliance and Licensing Support
   • Assist in ensuring compliance with company policies, procedures, and applicable regulations
   • Coordinate renewals and documentation for:
     • Trading licenses
     • Club memberships

9. Communication and Liaison
   • Act as a liaison between departments to facilitate effective communication and coordination.
   • Prepare and distribute internal memos, notices, and announcements to employees.

10. Human Resources Support
    • Assist HR in conducting employee performance reviews, including:
      • Probationary performance reviews
      • Annual and end-of-year performance evaluations

11. Other Duties
    • Perform other administrative and clerical tasks as assigned from time to time.

What we're looking for:

• Grade 12 Certificate or equivalent qualification.
• Additional training or certification in Office Administration is an advantage.
• Previous experience in an administrative or clerical role is advantageous but not mandatory.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Strong organizational and time-management skills with the ability to multitask and prioritize work.
• High level of accuracy and attention to detail, particularly in data entry and record keeping.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively within a team.
• Strong problem-solving skills with a proactive and positive approach.
• Demonstrates professionalism, integrity, and confidentiality when handling sensitive information.
• Possession of a valid driver’s license and driving skills is preferred.

What we offer:

• Negotiable salary based on experience
• Performance bonuses
• Profit share eligibility
• Annual salary increase
• Supportive and stable long-term employment
• Opportunities for growth and career development

To Apply:
Please submit your resume and a cover letter to [email protected], [email protected]