About the Role

The incumbent will be responsible for printing delivery documentation (ie. invoices, transfer documents) and providing carrier/transport drivers with the necessary documentation required to load and transport product.

Responsibilities:

• Interfaces with Terminal operations personnel to ensure a flawless loading and truck dispatching process.
• Interact with Carrier/Transport drivers on a daily-basis to ensue necessary load and delivery documentation is available and a flawless loading and truck dispatching process can be achieved. Uses order information provided by Customer Service or available in Terminal systems to administer loading sequence in accordance with existing procedures.
• Printing of loading and/or delivery documentation (ie. invoices, transfer documents) required to satisfactory fulfill the dispatching process. Uses available system applications (ie. TMS, Navision, etc.) to produce the required documents. In particular cases might be requested to implement business continuity procedures to generate the required documentation using alternative methods.
• Keep updated files and archives containing all the necessary documentation to fulfill control and legal requirements. Originates requests to perform credit notes in cases where document reversal is required.
• Administer the delivery of seals to drivers, so that they can be used on each truck compartments. Safeguards any existing seal in accordance with control procedures.
• Maintains track of document copies and archives in accordance with document retention guidelines communicated by the Finance department.
• Comply with company requirements and systems relating to SAPS, HSEC & Quality and other company policies.

Requirements

Qualifications:

• Diploma in AccountingCertificate in Warehouse & Inventory Management
• Certificate in Warehouse & Inventory Management

Experience:

• 2-3 year previous experience in handling accounting paperwork (ie. invoices, credit notes, etc.)
• Experience in Warehosuing and Inventory Management systems

Skills:

• Able to use computer applications
• Systems or accounting knowledge an advantage.

Competencies:

• Excellent verbal and written communication
• Able to prioritize work tasks
• Able to handle high pressure customer facing environment
• Problem solving skills
• Customer Service oriented
• Quick learner
• Proactive and detail-oriented
• Team player

To Apply

To apply, email your CV and other relevant documentation to apply@pngworkforce.com. Please include the Job ID "#20497" in the email's subject to ensure your application is processed.