Executive Assistant

AVODAH PNG ENTERPRISE LIMITED

Executive Assistant Wanted!

We are a local company with a big vision and are looking for someone with equal values to join our team.

As a result of our growing business, we have a diverse range of projects we are working on, one of which needs someone with a creative flair, a go-getter approach and a passion to make change happen to take on the project management and production management for our mission to empower women and youths in Papua New Guinea.

Job Description:

We are seeking a highly organized, deadline-driven, and detail-oriented Executive Assistant to provide administrative and operational support to the Managing Director and the executive team at Avodah PNG Enterprise Limited. The ideal candidate will be a proactive and resourceful individual with excellent communication and interpersonal skills, who can multitask to ensure the smooth functioning of the executive office. The ideal candidate will have previous experience in similar roles with medium-sized corporate companies and possess exceptional organizational and communication skills.

Key Responsibilities:

• Schedule Management:
• Manage calendar for Managing Director and the Executive Team (meetings, appointments, travel logistics)
• Coordinate with teams/stakeholders for scheduling
• Correspondence:
• Handle emails, letters and other communication
• Be the point of contact between the Managing Director and Internal/External Stakeholders
• Draft responses on behalf of Managing Director (when needed)
• Meeting Coordination:
• Arrange Meetings for Managing Director and Executive Team with internal/external stakeholders. (Venue, Agendas, Attendance, catering)
• Prepare meeting materials (documents, presentations, meeting minutes)
• Administrative Tasks:
• Maintain files (Basic book keeping of physical & digital files)
• General office maintenance and replenishment
• Confidentiality:
• Handle sensitive information discretely
• Maintain confidentiality of Exec Matters

Key Competencies:

• Strong organizational and multi-tasking skills
• Knowledgeable in time management
• Adaptable, resilient, and able to work under tight deadlines.
• Flexibility to work overtime

Skills:

• Excellent Organization & Time-management
• Strong communication Skills – written and verbal
• Discretion and professionalism
• Diplomacy, reliability and the ability to multi-task
• Fluent in Microsoft Office, Excel, PowerPoint, Word, Outlook

• At least 3-5 years of executive assistance experience in a private company.

What We Offer:

• Competitive salary and performance-based incentives
• Opportunities for career advancement and leadership development
• A dynamic and supportive work environment
• The chance to make a lasting impact in a growing enterprise

How to Apply:

If this sounds like you, please email your Cover Letter and CV to: [email protected] . For more information on this role, please contact our WhatsApp Number +675 7722 8147.

Deadline for Applications close on Monday 26^th January 2026

Authorized By

Managing Director

Avodah PNG Enterprise Ltd