• Administrative Support:

  • Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Coordinate and manage executive team meetings, including preparing agendas, taking minutes, and following up on action items.

• Communication:

  • Serve as the primary point of contact for internal and external communications on behalf of the executive office.
  • Screen and direct phone calls, emails, and other communications to appropriate parties.
  • Maintain and update contact lists and databases.

• Project Management:

  • Assist with the planning and execution of special projects and events within the department and across other departments.
  • Track project timelines and deliverables, ensuring deadlines are met.
  • Conduct research and compile data to support executive decision-making.

• Office Management:

  • Maintain office supplies and equipment, ensuring the executive office is well-stocked and operational.
  • Organize and maintain electronic and paper files, ensuring confidentiality and easy access.
  • Coordinate with IT and facilities teams to address any office-related issues.

• Travel Coordination:

  • Arrange domestic and international travel, including flights, accommodations, and transportation.
  • Prepare detailed travel itineraries and ensure all travel documents are in order.

• Confidentiality and Discretion:

  • Handle sensitive and confidential information with the utmost discretion.
  • Ensure compliance with company policies and procedures, particularly concerning data protection and confidentiality.

• Delegation of Work:

  • Delegate tasks to conveyancing support staff, ensuring clear instructions and deadlines.
  • Oversee the progress of delegated tasks, providing guidance and support as needed.
  • Ensure the completion of delegated tasks in a timely and accurate manner.

• License and Permit Applications:

  • Handle the preparation and submission of license and permit applications.
  • Track the status of applications and follow up as necessary.
  • Maintain records of all applications and relevant documentation.

• Special Projects and Initiatives:

  • Support the planning and execution of special projects and initiatives within the department.
  • Collaborate with other departments to support cross-departmental projects and initiatives.
  • Provide administrative support for strategic initiatives led by the executive team.

• Departmental Support:

  • Assist other departments with administrative tasks as needed.
  • Coordinate with various departments to ensure smooth communication and collaboration.
  • Support departmental events, meetings, and activities.

Job Requirements