Job Title: Fleet Administration Officer

Department: Admin

Reports To: Admin Manager

Location: Port Moresby

Job Summary:

The Fleet & Administration Officer is responsible for monitoring and coordinating the servicing of the company vehicle fleet, tracking fuel usage, maintaining accurate records, and ensuring fleet compliance, safety, and cost efficiency. Whilst contributing to the day-to-day admin operations.

Key Responsibilities:

• Monitor daily use, condition, and availability of company vehicles
• Schedule and coordinate vehicle servicing, repairs, inspections, and renewals
• Maintain accurate fleet records including registrations, insurance, servicing, and maintenance history
• Track and reconcile fuel usage, fuel cards, mileage, and consumption trends
• Prepare weekly and monthly fleet and fuel reports for management
• Ensure compliance with company fleet policies and road safety requirements
• Report accidents, breakdowns, misuse, or incidents promptly
• Liaise with mechanics, suppliers, and service providers
• Assist with admin operations
• Maintains cleanliness of admin vehicles
• Point of contact between groups fleet & logistics team

Qualifications and Skills:

• Certificate or Diploma in Administration, Logistics, Fleet Management, or similar
• Previous experience in fleet, logistics, or administration preferred
• Computer literacy (MS Word, Excel, email systems)
• Knowledge of PNG road regulations is an advantage
• Have valid Class 6 Driver’s License

Core Competencies

• Strong administration and record-keeping skills
• High attention to detail and accuracy
• Basic knowledge of vehicle servicing and maintenance
• Ability to track data, identify trends, and prepare reports
• Good communication and coordination skills
• Ability to work independently and manage multiple tasks

Personal Attributes

• Reliable, organised, and professional
• Proactive with a problem-solving mindset
• Honest and trustworthy when handling fuel and asset records
• Team Player

Working Conditions

• Full-time, on-site position.
• Standard office hours.
• Frequent interaction with internal staff.

Application Process:

Interested candidates are invited to submit their application, including a detailed resume and a cover letter outlining their suitability for the role, to [email protected] by 13^th February 2026.