Grants Coordinator

ChildFund Papua New Guinea is seeking a dedicated and detail-oriented Grants Coordinator to join our committed team. In this role, you will directly contribute to achieving lasting change for children and young people by ensuring strong financial stewardship of donor funds, supporting quality programming, and strengthening our partnerships.

If you are passionate about development, value integrity and collaboration, and thrive in a dynamic environment – this role is for you.

PURPOSE OF THE POSITION

Reporting to the Operations and Finance Manager, you will lead the timely and collaborative support to project staff on all financial matters related to grants management. You will lead on project proposal budget development, budget tracking, donor reporting, monthly project financial reports while ensuring compliance with donor guidelines and ChildFund policies.

KEY DUTIES

• Project budgets preparation by working wit the Program team to prepare project budgets while ensuring adequate compliance with internal standards.
• Budget coding and mapping – working with budget holders, ensure the budgets are coded and comply with the funding budgets. Ensure capturing of cost is within set and agreed dimension codes.
• Support Program staff with management and analysis of financial relevant to the project including proactive oversight and analysis of budgets and expenditures (BvA).
• Define and analyse the project budget to ensure that funds are used according to the funding contracts, proposing corrective actions if needed.
• Prepare internal and external financial reports per set templates and formats and establish an effective filing system which can provide easy access to information.
• Coordinate and support implementing partners with disbursements and ensure acquittals are done within stipulated timelines and conditions.
• Partner assessment, management, and capacity building – working closely with Head of Finance & Operations, map out and carry out partner development plan and ensure full compliance with finance policies and procedures.
• Assist the Head of Finance & Operations in project audit and annual institutional audits. Ensuring systematically filing of all financial documents and documents archiving.
• Strengthen local partnerships and/or relationships, e.g., through capacity sharing to support localizations.
• Promote and integrate gender equality, disability, and social inclusion into day-to-day work.
• Ensure compliance with ChildFund Policies and Procedures.
• Support all programs with project payments requests, review of advance acquittals for compliance and completeness and cleared accurately and accordingly from SAGE.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s Degree in Accounting/Finance.
• Strong desktop computing skills and accounting systems experience, ideally SAGE intact.
• Minimum of 5 years’ experience in project finance and managing multi donor funding and grants.
• Experience in managing staff.
• Excellent work ethics (including attendance, timekeeping, meeting deadlines, respect for others and willingness to share information).

DESIRABLE

• Experience in working with NGOs and/or UN in cross-cultural setting, understanding development in country context and child-focused development programs.
• Experience in managing grants in consortium arrangements.

Remain alert and responsive to any child safeguarding or prevention of sexual exploitation, abuse or harassment (PSEAH) risks, acquire relevant knowledge and skills to promote strong safeguarding practices, understand the child safeguarding and PSEAH policy and procedures, and conduct yourself consistent with those policies.

Other Information: Appointment to this position is dependent upon successful completion of criminal background and reference checks.

How to Apply:

To apply, please visit: https://teamchildfund.bamboohr.com/careers/635

Applications closing date: Friday 20 February 2026

Housing will not be provided by ChildFund.

This position is open to Papua New Guinea nationals only.

To Apply

To apply, email your CV and other relevant documentation to [email protected]. Please include the Job ID "#25942" in the email's subject to ensure your application is processed.