Job Title: Import Documentation Officer

Business Unit: Carpenter Automotive & Transport Ltd

Company: Carpenter Shipping Agency

Department: Documentation Division

Location: Port Moresby

Reports To: Branch Manager

Employment Type: Full-Time

Purpose of the Job:

To effectively execute and efficiently handle documentation activities as per standard process.
To Maintain the Flow of Import Documentation for Southbound Shipments within the KPI.

Scope of work:

CSA Port Moresby being the centralized documentation hub, below are the documentation work coverage.
Retrieving of import documents (NOA, invoices, freight/cargo manifest, delivery orders) from the system, sending of NOA & invoices to the clients, updating Customs Asycuda system, compiling and preparing documents for other Branch offices, and ensuring documentation SOP and KPI are met.

Major Responsibilities of the Job

• Coordinates with Principal, POL Agents, Operations Team and Vessel Partner on the arrival of vessel.
• Generates import documentation such as arrival notices, invoices and cargo/freight manifests and delivery orders.
• Reconciles manifest against cargo discharged list.
• Sends NOA’s and invoices to clients 5 days prior to vessel arrival.
• Registers all cargo manifest in Asycuda World within 3 days before vessel arrival and coordinates with Customs Office.
• Arranges cargo release to clients.
• Ensures all invoices are settled by clients and coordinates with Finance team for payment receipt.
• Generates import documents for other Branch Offices as well.
• Maintains & updates clients’ information in the system.
• Handles import enquiries from the customers either through telephone or email.
• Maintains proper filing and updating of all departmental records.

Qualifications

• Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or related field.
• At least 3 years of experience in shipping documentation or a related role.
• Strong understanding of international shipping regulations and documentation requirements.
  
  How to Apply:
  If you're excited to join a dynamic team and make a real impact, we'd love to hear from you!Please submit your resume and a cover letter outlining your experience and why you'd be a great fit for this role to [email protected]or by clicking Apply

Application closes by COB Friday, 19 September 2025.