JOIN OUR TEAM | PERSONAL ASSISTANT TO THE CHAIRMAN

We are seeking a highly organized, proactive, energetic and professional individual who thrives in a fast-paced environment and can effectively manage multiple priorities while maintaining a high level of professionalism and attention to detail.

The successful candidate will serve as a trusted partner to the Chairman, ensuring the efficient management of schedules, communications, meetings, travel and special projects.

What You’ll Do

• Manage and coordinate the Chairman's calendar, appointments, and travel arrangements.

• Coordinate all travel and accommodation arrangements, including booking flights, arranging airport pick-up and drop-off (PUDO), making hotel reservations, and maintaining accurate records of all travel and accommodation bookings.

• Screen and prioritize correspondence, emails, telephone calls, and visitors.
• Prepare reports, presentations, meeting agendas, and minutes.
• Coordinate Board, Executive, and stakeholder meetings.
• Draft, proofread, and manage official correspondence and documentation.
• Maintain confidential records and sensitive information with the highest level of discretion.
• Liaise with internal and external stakeholders on behalf of the Chairman.
• Monitor action items and ensure timely follow-up on commitments and deadlines.
• Support special projects and other duties as directed by the Chairman.

• Perform any other duties and responsibilities as directed by the Chairman/Managing Director.

What We’re Looking For

• Minimum 5 years' experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Demonstrated ability to exercise sound judgment and maintain confidentiality.
• Professional demeanor with excellent interpersonal skills.
• Ability to work independently and under pressure while managing multiple priorities.

• Must be proactive, energetic, and capable of thriving in a fast-paced and changing environment, with the ability to manage multiple tasks efficiently.

Desirable Attributes

• High level of integrity and professionalism.
• Strong problem-solving and decision-making skills.
• Flexibility and adaptability to changing priorities.
• Experience supporting senior executives, board members, or corporate leaders.

Apply Now

Interested candidates should submit their application letter, updated CV, copies of relevant qualifications, and contact details of at least two professional referees to;

The HR Manager

Hornibrook NGI Ltd

P.O. Box 1812, Lae, Morobe Province

Email: [email protected]

Closing Date: Wednesday, 19^th August, 2026. Only shortlisted applicants will be contacted.

Hornibrook NGI is an equal opportunity employer and encourages applications from suitably qualified candidates.