POSITION TITLE: LOGISTICS COORDINATOR ASSISTANT

CONTEXT

Médecins Sans Frontières (Doctors Without Borders) is a private, non-profit international humanitarian organization, founded in 1971 and working in 70 countries around the world. MSF provides medical assistance to populations in crisis, regardless of race, religion, belief or political affiliation. In PNG, MSF has been working since 2007 in Lae, Taric, Bougainville, Gulf and NCD Provinces. MSF is now working to support the Department of Health to improve access to care for patients in JIWAKA and Highlands.

JOB PROFILE

• Assisting the Logistics Coordinator in specific activities and assuming some delegated tasks, according to his/her instructions and MSF standards and protocols, in order to ensure a proper logistics management in the capital (Port Moresby) and providing support to logistic activities in the projects (Jiwaka, Lea).
• Planning and supervising the logistics within the coordination base (repairs, equipment maintenance, stock management, cleanliness), in order to ensure the best operational working conditions in the capital.
• Supporting the Logistics Coordinator and the Mission Supply Chain Manager in organizing the ordering and transport of goods to the different projects, in order to comply with their needs in terms of quality and timelines.
• Organizing and supervising the fleet of vehicles in the coordination base (driver's schedules, vehicles maintenance, vehicles registration and insurance, fuel consumptions, etc.), in order to ensure coping with the transportation and movement needs.
• Assisting the Logistics Coordinator with the checkup and supervision of the proper functioning of the computers and other communication and IT equipment, in order to ensure a continuous and appropriate flow of information and communication.
• Ensuring repair and maintenance of generators and power back-up systems as well as cold chain equipment, water pumps and other technical equipment used or stocked in capital and informing the Logistic Coordinator in case of any further needs concerning technical equipment, in order to have everything running adequately.
• Supporting the Logistics Coordinator in the planning and ensuring an appropriate emergency preparedness and response capacity (stocks, contacts, transport means, staff training), and participating in any emergency activity or exploratory visit, in order to ensure giving appropriate assistance to the population.
• Carry-out vehicle bi-weekly inventory together with the driver(s). Items for inventory includes: fire-extinguisher, first aid box content, movement logbook, fuel logbook, spare tyre, jack and tools,etc.
• Follow-up and carry-out Vehicles insurance renewal (Technical insurance and safety sticker renewal). Update memo once renewal is done.
• In collaboration with the supply officer, Plan and execute three (3) months order + one security stock for recurring items and ensures consumption follow-up.
• Initiating and supervising inventories to maintain subsequent stock availability and stock level to support the activities of the coordination and the projects.
• Follow-up with the Estate Maintenance officer to ensure accommodation maintenance is done according to the schedule (pest control, fire-extinguisher, AC Maintenance, etc)

SKILLS AND QUALIFICATIONS