About the Company

At Grand Columbia Limited, we are passionate about delivering high-quality commercial construction projects that shape communities and make a lasting impact. With 30 years of experience in the industry, we pride ourselves in our innovative approach, skilled team, and commitment to excellence.

We are seeking an experienced operations manager to play a pivotal role in overseeing the day-to-day operations of our commercial properties. You will coordinate, schedule, document, procure materials and supervise workers to maintain a high standard of maintenance and refurbishment works for our properties. You will provide direct management and supervision to personnel involved in the maintenance and repair of our buildings and equipment; the care and cleaning of buildings and grounds; the operation of heating, air conditioning, and ventilating systems; plumbing and electrical systems; generators and fire; roofing, building envelope and interior maintenance of GCL properties.

Work is performed in both an office environment and an outdoor environment, with frequent interruptions and irregularities in the work schedule. This position requires regular visits and meetings at all GCL buildings in Port Moresby. Frequent walking, standing, climbing, lifting, stooping, or carrying of equipment and materials may be required.

Responsibilities:

• Conduct regular building inspections to identify maintenance issues / defects that need upkeep or repairs and create a maintenance schedule to ensure timely servicing and repairs are done to prevent reoccurrence of maintenance defects
• Prioritize tasks based on urgency and available resources by preparing procurement schedules for scheduled works and ensure materials are purchased well in advance from the planned activities.
• Able to implement preventive measures to extend the lifespan of equipment and facilities such as generators, fire indicator panels, Lifts and Pumps.
• Monitor the maintenance progress and adjust plans as needed to keep everything running smoothly.
• Supervise the works and resources to ensure the works are completed on time and to the quality expected.
• Provide technical support to ensure works are documented in accordance with PNG and Australian Standards and good practices.
• Prepare weekly and monthly reports for all properties.
• Undertake monthly checks of buildings covering all elements of the facilities, such as pumps, grounds, water tanks, roofs and gutters, electrical, fire, generators, lighting, cameras, security, HVAC etc.
• Liaise with tenants on a monthly basis and ensure any works they require to be done is programmed and completed in a timely manner.
• Trouble-shoots and responds to after-hour issues as needed regarding the operational aspects of the facilities such as HVAC issues, fire alarm malfunctions, electrical outages, water leaks, etc.
• Arrange tenders, appoint contractors and prepare contracts for sub-contractors when in-house maintenance resources do not have the skills; and oversee the work of external contractors to ensure terms of agreements are met and work is completed satisfactorily.
• Preform other works from time to time as directed by senior management.

Skills and Knowledge

• Supervisory principles;
• Facilities maintenance and construction works and practices;
• Contract management principles and practices;
• Budgeting principles and practices;
• Procurement principles and practices;
• Project management principles;
• Preventative maintenance principles and practices;
• Sustainability in Facilities Management and maintaining currency in sustainable practices.
• Supervising subordinate staff and managing upwards.
• Reading and interpreting construction plans, specifications, drawings, maps, and/or other related technical documents;
• Designing and developing program plans and assigning areas of responsibility;
• Analysing processes and making recommendations for improvement;
• Coordinating activities with other internal departments, the community, and/or external agencies;
• Preparing a variety of reports related to operational activities.
• Utilizing computer technology used for communication, data gathering and reporting;
• Communicating effectively through oral and written mediums.

Qualifications:

• Minimum 5 years experience in a facilities management or property operations role, preferably in the commercial sector
• Strong leadership and team management skills, with the ability to motivate and develop a high-performing team
• Excellent problem-solving and decision-making abilities, with a focus on continuous improvement
• Thorough understanding of facility maintenance, cleaning, and support services
• Strong communication and stakeholder management skills
• Tertiary qualification in a relevant field, such as property management or facilities management, is highly desirable
• Good word and excel computer ability and reporting skills.

How to Apply:

To apply, please send your resume, portfolio, and a cover letter detailing your relevant experience to [email protected] . Application CLOSE 2nd June 2025.