Advertised: 02 October 2024
Glory Group of Companies
Administration / Office Support | National Capital District
Glory Group of Companies

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Summary

The holder will provide comprehensive administrative and organizational support to our Admin Manager. The successful candidate will be responsible for managing the Admin Manager's schedule, booking appointments, and organizing meetings. Additionally, they will be required to handle sensitive and confidential information with discretion and professionalism.

Duties and Responsibilities

  • Manage the Admin Manager's diary, scheduling appointments and meetings, and ensuring that they are properly prepared and informed.
  • Respond to emails, answer phone calls and relay messages to the Admin Manager.
  • Coordinate and make travel arrangements, including booking flights, hotels, and transportation, and preparing travel itineraries.
  • Prepare and draft correspondence, reports, and other documents, ensuring that they are accurate, well-written, and formatted correctly.
  • Assist in the preparation of presentations, reports, and other documents for meetings.
  • Organize and maintain confidential files and records, ensuring that they are up to date and accurate.
  • Assist with the administration of HR processes, including onboarding, performance management, and training.
  • Support the Admin Manager in handling confidential employee information with discretion and professionalism.
  • Conduct research and gather information as required.
  • Manage general office administration duties, such as managing office supplies, handling incoming and outgoing mail, and answering general inquiries.
  • Undertake ad-hoc administrative duties as required.

Job Requirements

  • Bachelor's degree in Business Administration or a related field is preferred.
  • Proven experience as a Personal Assistant or Executive Assistant, preferably in an HR or Administrative role.
  • Excellent communication skills, both written and verbal.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
  • Strong attention to detail and the ability to maintain confidentiality.
  • Proficient in Microsoft Office Suite and Google Suite.
  • Strong interpersonal skills, with the ability to build and maintain relationships with stakeholders at all levels.
  • Ability to work independently and as part of a team, with a willingness to take on additional responsibilities as required.
  • Professionalism and discretion, with the ability to handle sensitive and confidential information with tact and diplomacy.


To Apply

To apply, email your CV and other relevant documentation to apply@pngworkforce.com. Please include the Job ID "#21343" in the email's subject to ensure your application is processed.


More information

Job ID: #21343

Industry: Administration / Office Support

Location: National Capital District, Papua New Guinea

Company: Glory Group of Companies

Company Description: Glory Group of Companies is a growing property development and construction company based in Port Moresby, Papua New Guinea.

Company Website: www.glorygrouppng.com

Source: www.pngworkforce.com


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