POSITION: Executive Assistant (to Manager)

• Manage the Executive Director's schedule, including prioritizing appointments, meetings, and travel arrangements.
• Coordinate and schedule meetings, both internally and externally, ensuring all necessary materials and resources are prepared.
• Prepare and edit correspondence, reports, presentations, and other documents as required by the Executive Director.
• Handle incoming and outgoing communications on behalf of the Executive Director, including phone calls, emails, and mail.
• Maintain an organized filing system for documents, ensuring easy retrieval and confidentiality.
• Conduct research, compile data, and prepare reports or presentations for the Executive Director's review and use.
• Assist in the preparation of board materials, meeting agendas, and minutes as requested.
• Manage and maintain confidential and sensitive information with the utmost discretion.
• Liaise with internal staff, external partners, and stakeholders on behalf of the Executive Director, maintaining professional and positive relationships.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and itineraries.
• Track and process expense reports, ensuring accuracy and adherence to organizational policies.
• Anticipate needs and proactively address issues to support the efficiency and effectiveness of the Executive Director.
• Collaborate with other administrative staff to ensure seamless operations and effective communication within the organization.
• Assist with special projects and initiatives as assigned by the Executive Director.
• Stay updated on organizational activities, projects, and priorities to provide accurate and timely information to the Executive Director.

• Bachelor's degree in Business Administration, Communication, or a related field preferred.
• Proven experience as an Executive Assistant or similar role supporting high-level executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, with the ability to draft professional and accurate correspondence.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• High level of discretion and confidentiality in handling sensitive information.
• Strong attention to detail and accuracy in all aspects of work.
• Ability to work independently and proactively, anticipating needs and taking initiative.
• Professional and polished demeanor, with excellent interpersonal skills.
• Flexibility to adapt to changing priorities and work under pressure.
• Super fast typing speed with exceptional accuracy.
• Tech-savvy with a strong aptitude for learning new software and technology tools.
• Knowledge of office management systems and procedures.

Interested applicants, please address and submit your application to:

jobs@glorygrouppng.com

Human Resource Manager

Glory Group of Companies

PO Box 3177, Boroko

National Capital District

Office Location: Kumarere Street, Hohola, Sec 5, Lot 1