POSITION VACANCY: PROCUREMENT ADMIN SUPPORT OFFICER

Company: Reinhold Engineering and Group of Companies Limited
Department: Administration
Location: Head Office, Port Moresby
Reporting to: Procurement Coordinator

Reinhold Engineering and Group of Companies Limited is a nationally owned civil works and building construction company based in Port Moresby. As we continue to grow and strengthen our operations across Papua New Guinea, we are seeking a capable and organised Procurement Admin Support Officer to support our procurement team.

About the Role

The Procurement Admin Support Officer will provide administrative and operational support to ensure purchase requests, purchase orders and supplier documentation are processed accurately and efficiently.

Reporting to the Procurement Coordinator, the successful applicant will maintain procurement records, coordinate with suppliers and Accounts, and follow company procurement policies and approval procedures.

This role suits a detail-oriented individual who can manage competing priorities in a busy construction and project-based environment.

Key Responsibilities

Purchasing & Supplier Support

• Process purchase requisitions and raise purchase orders in accordance with company policies and approval requirements.
• Obtain supplier quotations and prepare comparisons for review.
• Maintain an accurate and up-to-date supplier database.
• Support tender and quotation processes by organising documents and maintaining submission records.

Delivery & Invoice Coordination

• Track orders and follow up delivery schedules with suppliers and relevant teams.
• Coordinate goods-receiving documentation with Stores and site personnel.
• Carry out three-way matching of supplier invoices against purchase orders and goods-received records.
• Liaise with Accounts to resolve missing documents and invoice discrepancies.
• Follow up supplier discrepancies, including incorrect quantities, pricing and deliveries.

Records & Reporting

• Maintain complete and organised procurement records, including requisitions, quotations, purchase orders and delivery documents.
• Prepare procurement reports and updates for the Procurement Coordinator.
• Maintain confidentiality of supplier pricing and company information.
• Perform other duties consistent with the role as directed by management.

Qualifications & Experience

• Diploma in any field.
• Minimum of one year’s experience as an Administration Assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office applications, particularly Microsoft Excel.
• Excellent communication and reporting skills.
• Previous exposure to procurement, purchasing or construction administration is an advantage.

Essential Skills & Competencies

• High attention to detail and accuracy.
• Strong organisational discipline and record-keeping skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong interpersonal and coordination skills.
• High level of confidentiality, integrity and accountability.
• Ability to work effectively with suppliers and internal teams.

What We Offer

• Competitive remuneration package.
• Opportunity to contribute to a growing nationally owned company.
• Professional and respectful working environment.
• Opportunity to develop procurement administration skills and support project delivery.

How to Apply

Interested applicants should submit a current CV, copies of qualifications and a cover letter outlining their suitability for the role.

To: [email protected]
CC: [email protected]
Subject: Expression of Interest – Procurement Admin Support Officer

Human Resources Manager
Reinhold Engineering and Group of Companies Limited
Section 75, Allotment 12, Pimco Street, Port Moresby, NCD
P.O. Box 414, Waterfront 125, Konedobu, NCD

Reinhold Engineering and Group of Companies Limited is an Equal Opportunity Employer committed to professionalism, integrity and safety in all its operations.

Only shortlisted candidates will be contacted.

Applications close Friday, 30 October 2026 at 5:00 pm (PNG time).