About Us:

Grand Columbia Limited is a leading player in commercial real estate and property management, committed to creating sustainable, vibrant spaces. We value local talent and are proud to contribute to PNG’s growth and community wellbeing.

Position Overview

The Property Administration Officer will play a key role in supporting both property management and finance functions. This role ensures smooth operational workflows by assisting the finance team with reports and recharges, monitoring work schedules, and managing resources to enable staff efficiency. The officer must be assertive, proactive, and capable of working independently while maintaining clear and effective communication across departments.

Key Responsibilities

• Finance Support

• Assist the finance team with preparation of property-related reports and recharges.
• Ensure accurate logging and reconciliation of property expenses.
• Provide timely updates and documentation for audits and compliance.

• Work Schedule Monitoring

• Track and monitor daily and weekly work schedules.
• Ensure staff have sufficient resources to complete assigned tasks.
• Coordinate with managers to resolve resource gaps or scheduling conflicts.

• Resource Management

• Oversee allocation of property-related materials and tools.
• Maintain records of resource usage and availability.
• Proactively identify shortages and initiate procurement requests.

• Communication & Coordination

• Act as a liaison between property management and finance teams.
• Deliver clear, concise, and effective communication to staff and management.
• Support smooth operational transitions with minimal disruption.

Key Skills & Attributes

• Background in finance reporting and property management.
• Ability to take initiative and enforce standards confidently.
• Anticipates challenges and implements solutions before issues arise.
• Capable of working with limited supervision while meeting deadlines.
• Strong written and verbal communication skills for diverse audiences.

Qualifications

• Diploma or degree in Business Administration, Finance, or Property Management.
• Minimum 2–3 years’ experience in property administration or finance-related roles.
• Familiarity with property management systems and financial reporting tools.

To Apply

To apply, email your CV and other relevant documentation to [email protected]. Please include the Job ID "#27031" in the email's subject to ensure your application is processed.