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Purchasing Officer – Maintenance

About business

Quest Exploration Drilling (QED) Ltd is a leading provider of drilling services in Papua New Guinea and the Philippines. With over 45 years of experience, QED has established itself as an industry leader in the resources and energy sectors.

Our operations in Papua New Guinea involve a diverse team of over 300 staff, engaging with local communities and employing personnel from all regions of the country.

About the position

Quest Exploration Drilling (PNG) Ltd invites applications from suitably qualified and experienced individuals for the position of Purchasing Officer – Maintenance. The Purchasing Officer - Maintenance will be responsible for providing purchasing, procurement, and administrative support to the Maintenance Department’s purchases. The role is critical in ensuring that maintenance parts, consumables, tools, and services are sourced, ordered, and delivered in a timely manner to support operational requirements. The position also assists with maintaining accurate purchasing records, tracking orders, supporting inventory coordination, and liaising with suppliers and internal stakeholders.

Position Vacant: Purchasing Officer – Maintenance

Location: Lae
Department: Maintenance
Reports To: Snr Purchasing Officer - Maintenance

Key Purpose of the Role

The primary purpose of this role is to support the efficient operation of the Maintenance Department by coordinating purchasing activities and ensuring the timely availability of required maintenance materials and services. The role contributes to minimizing downtime, maintaining purchasing accuracy, and supporting cost-effective procurement practices in line with company procedures.

Key Responsibilities

• Raise purchase requisitions and purchase orders for maintenance-related parts, materials, consumables, and services
• Obtain supplier quotations and assist with cost comparisons for purchasing decisions
• Follow up outstanding orders and ensure timely delivery of required items
• Liaise with suppliers, warehouse personnel, accounts, and maintenance staff on procurement matters
• Maintain accurate records of purchase orders, quotations, deliveries, and related procurement documentation
• Monitor and track back orders, urgent orders, and supply delays, and escalate as required
• Support maintenance stock and inventory monitoring for key parts and consumables
• Assist with checking invoices against purchase orders and delivery documents to ensure accuracy
• Work with relevant departments to resolve discrepancies relating to orders, deliveries, and invoices
• Provide day-to-day administrative support to the Maintenance Department
• Ensure all purchasing activities are carried out in accordance with company policies, procedures, and approval authorities

Desirable Experience

• Previous experience in a drilling, mining, construction, transport, heavy equipment, or similar operational environment
• Exposure to maintenance parts purchasing and supplier management
• Experience using purchasing, stock, or ERP systems
• Previous experience in a purchasing, procurement, stores, logistics, or maintenance administration role
• Good understanding of purchasing processes, supplier coordination, and stock control
• Strong administrative and organizational skills with a high level of attention to detail
• Ability to work under pressure and manage multiple priorities within required timeframes
• Good communication and interpersonal skills
• Sound computer skills, including Microsoft Office applications, particularly Excel and Word
• Ability to work independently and as part of a team
• A reliable, proactive, and solutions-focused approach to work

Qualifications

• Certificate, Diploma, or relevant qualification in Procurement, Business Administration, Logistics, Supply Chain, or a related field will be an advantage
• Relevant industry experience in a similar role will be highly regarded

How to Apply

Interested applicants should submit the following:

• Application letter
• Updated CV
• Relevant qualifications and supporting documents

Applications should be submitted to [email protected] no later than 12 November 2026.

Only shortlisted applicants will be contacted.

Important Note: We will not be accepting hand delivered applications. When submitting your application via email, please combine all your documents into a single PDF file. Use the following format for your email subject line: "Application for Purchasing Officer – Maintenance – Job ID#51."

Address:

Quest Exploration Drilling (PNG) Ltd

PO Box 1538

11 Mile

Lae, Morobe Province