SPECTRA LAE IS HIRING!

Purchasing Officer

Spectra Industrial Limited - a Leader in Sales, Service and Hire of Forklifts, Gensets and Industrial Supplies, is seeking organized and well experienced individuals to join our Lae Accounts/Admin Team and be a part of our growing enterprise!

Position Description

• Position Title: Purchasing Officer
• Company: Spectra Industrial
• Location: Lae, Papua New Guinea
• Reports To: Financial Controller

Position Purpose

The Purchasing Officer is responsible for sourcing goods and materials, obtaining and evaluating quotations, negotiating with suppliers, preparing purchase orders, and coordinating deliveries. The role supports cost control and stock availability through accurate costing, effective procurement, supplier relationship management, and close coordination with inventory and operational teams.

Key Responsibilities

• Source goods, materials, and services in accordance with approved specifications, budgets, and purchasing procedures.
• Request, compare, and evaluate supplier quotations, including pricing, costing, quality, lead times, and commercial terms.
• Negotiate prices, payment terms, delivery schedules, and supply conditions to achieve value for money.
• Prepare and process purchase orders accurately and maintain complete procurement records.
• Monitor outstanding orders, coordinate deliveries, and follow up suppliers to prevent stock shortages and operational delays.
• Complete accurate landed-cost calculations and promptly receipt incoming stock into the inventory management system, ensuring quantities, unit costs, and supporting documentation reconcile with purchase orders and supplier invoices.
• Work closely with stores and inventory teams to maintain appropriate stock levels, investigate variances, and support accurate stock and inventory management.

Key Competencies & Skills

• Demonstrated costing or inventory experience is strongly required.
• Proven procurement experience, including sourcing, quotation analysis, purchase order processing, and supplier follow-up.
• Strong supplier negotiation skills and sound commercial judgment.
• Practical experience in stock and inventory management, including stock-level monitoring and reconciliation.
• Detail-oriented, accurate, and highly organized, with the ability to manage competing priorities.
• Strong analytical, communication, and problem-solving skills.
• Computer literacy, with proficiency in Microsoft Excel and purchasing or inventory management systems.

Qualifications & Experience

• Diploma or Degree in Procurement, Supply Chain Management, Business, Accounting, or a related discipline.
• Minimum 3–5 years’ experience in purchasing, procurement, supply chain, or a similar commercial role.
• Applicants must have hands-on costing or inventory experience, candidates without this background will not meet the essential requirement.
• Demonstrated experience in supplier negotiation and stock or inventory management.
• Experience with Odoo or a comparable procurement and inventory system will be an advantage.

Interested in joining our Competitive, Responsive and Committed Team?

Send your updated resumes with contactable referees along with relevant supporting documents, to email: [email protected] with the position on the subject line.

Applications can also be hand delivered to our Lae Head Office.

Attention: HR Recruitment Team

Spectra Industrial Ltd

P.O. Box 94

Lae 411, Morobe Province

Malekula Street

• Remuneration will be discussed during the interview.
• For all positions we require current and verifiable workplace referees to be provided. Any references and qualifications provided will be verified and checked should your application get to shortlist stage.

Note:

• Applications are open to PNG citizens only.

• Priority will be given to the LAE based applicants.

• Former applicants need not re-apply.

• Female applicants are encouraged to apply.

• Application closes on COB Monday 02nd November 2026.

• Late applications will not be accepted.

• Only shortlisted applicants will be contacted.