Receptionist
Advertised: 25 July 2025
fhi360
Administration / Office Support | National Capital District
Receptionist
Job Summary
The incumbent is responsible for providing general assistance on reception function and cleaning of the Country Office under the supervision of Administration Manager.
Responsibilities:
- Serve as a receptionist; answer and routes phone calls to the appropriate person, takes messages and is aware of the travel itineraries of staff in order to appropriately direct return calls and inquiries.
- Screening all incoming visitors and vendors, observing security
- Dispatches daily mail through facsimile, Post office and Courier services as well as via DHL on weekly basis
- Registers and distributes all in-coming mail
- Compiles supporting document for supplier’s invoices to Finance Department
- Prepares telephone usage report to Finance Department
- Handles reservation and arrangement of office conference/meeting rooms
- Maintains the cleaning of the Country Office reception and Conference to make conferences and meetings, all bins are empties and clean and the office is free from dust and cobwebs
- Prepares and tracks STC (Short Term Consultants) job logs and invoices for payment
- Assist with procurement for office supplies (kitchen, janitorial, stationeries and water) and track inventory ensuring that stock is kept up to date.
- Be able to raise purchase request
- Maintain petty cash
- Track and collect invoices and statement of accounts from vendors for payment
- Ensuring that vendors for office supplies are paid on time without delay
- Performs other relevant duties as assigned
Required experience and skills:
- Good command of written and spoken English
- Good organizational, administrative and planning skills
- Knowledge of use of computer software programs Excel and Word
- Ability to work well with people regardless of HIV status
- General knowledge of telephone and voice mail function/systems.
Minimum recruitment standards:
- Grade 10 or higher
- 1-3 years of proven experience in a similar position. Prior experience working with NGOs, private or government organizations would be useful.
Location:
Port Moresby, Papua New Guinea
Interested?
Please apply! Application must include resume/CV with at least 3 referees and supporting documents.
ATTENTION: Human Resource Manager
FHI360 is an equal opportunity employer, Women, People Living with HIV and/or with different sexual orientation and people with disabilities are encouraged to apply.
Applications close on Friday 8th August 2025
Only short-listed candidates will be notified for an interview.
Note: Only Online applications will be accepted.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email [email protected].
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
More information
Job ID: #24142
Industry: Administration / Office Support
Location: National Capital District, Papua New Guinea
Company: fhi360
Company Description: FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing their integrated, locally driven solutions. Our staff includes experts in education, health, nutrition, economic development, civil society, environment, gender youth, research and technology – creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S states and territories. In Papua New Guinea, FHI 360 has been working with local agencies to deliver quality and innovative interventions in the area of HIV/AIDS, Health and gender based violence.
Company Website: www.fhi360.org
Source: www.pngworkforce.com