POSITION VACANCY: RECRUITMENT & HR ADMINISTRATION OFFICER

Company: Reinhold Engineering and Group of Companies Limited
Department: Human Resources
Location: Head Office, Port Moresby
Reporting to: Human Resources Manager

Reinhold Engineering and Group of Companies Limited is a nationally owned civil works and building construction company based in Port Moresby. As we continue to grow and strengthen our operations across Papua New Guinea, we are seeking a capable and experienced Recruitment & HR Administration Officer to support recruitment, employee records management and HR administration.

About the Role

The Recruitment & HR Administration Officer will coordinate end-to-end recruitment and maintain accurate, confidential and up-to-date employee records.

Reporting to the Human Resources Manager, the successful applicant will support timely recruitment and onboarding, maintain HR systems and documentation, and help ensure HR practices comply with applicable PNG labour requirements and company policies.

This role suits an organised and professional individual who can manage competing priorities in a busy construction and project-based environment.

Key Responsibilities

Recruitment & Onboarding

• Work with hiring managers to identify staffing needs and prepare job descriptions and advertisements.

• Advertise vacancies through approved recruitment platforms and social media channels.

• Receive, screen and shortlist applications against position requirements.

• Coordinate interviews, assessments and reference checks.

• Communicate interview arrangements, recruitment outcomes and approved offers to candidates.

• Prepare offer letters, employment contracts and onboarding documents for review and approval.

• Coordinate inductions and ensure new employees complete all required forms.

Employee Records Management

• Create and maintain complete physical and electronic employee files.

• Ensure required documents are collected and filed, including identification, contracts, qualifications, clearances, bank details and superannuation forms.

• Update records for promotions, transfers, salary changes, leave, disciplinary actions and separations.

• Maintain accurate employee information in the HR database or HRIS.

• Coordinate employee ID cards and access arrangements, and conduct personnel file checks.

• Track probation periods, contract expiry dates and expatriate work permit expiry dates.

HR Administration & Support

• Prepare employment confirmation, transfer, promotion and other HR letters, including disciplinary and separation correspondence, as directed by the HR Manager.

• Compile and verify payroll inputs relating to new hires, resignations, leave, allowances and deductions.

• Maintain attendance records and timesheets where required.

• Support employee exit clearances and maintain current HR forms and templates.

• Assist the HR Manager with performance management and disciplinary administration.

• Provide general HR support to employees and managers.

Compliance & Reporting

• Follow applicable PNG employment requirements, company policies and approved HR procedures.

• Maintain strict confidentiality of employee and candidate information.

• Assist with HR audits, inspections and authorised information requests.

• Prepare monthly reports covering headcount, recruitment progress, vacancies, new hires and turnover.

Qualifications & Experience

• Degree in Human Resource Management or a related field.

• Minimum of three years’ experience in recruitment and HR administration, preferably within construction or a similar industry.

• Working knowledge of PNG employment legislation and labour requirements.

• Experience maintaining employee files, recruitment documentation and HR databases.

• Experience using Able HRIS or a similar HR system is an advantage.

Essential Skills & Competencies

• Strong organisational and time-management skills.

• Excellent written and verbal communication.

• High attention to detail and accuracy in record-keeping.

• Strong interpersonal skills and the ability to work with people at all levels.

• Discretion and sound judgement when handling confidential information.

• Proficiency in Microsoft Word, Excel, Outlook and HR software.

• Ability to work under pressure, manage competing priorities and meet deadlines.

• Professional conduct, integrity and accountability.

What We Offer

• Competitive remuneration package.

• Opportunity to contribute to a growing nationally owned company.

• Professional and respectful working environment.

• Opportunity to strengthen recruitment processes and HR administration systems.

How to Apply

Interested applicants should submit a current CV, copies of qualifications and a cover letter outlining their suitability for the role.

To: [email protected]
CC: [email protected]
Subject: Expression of Interest – Recruitment & HR Administration Officer

Human Resources Manager
Reinhold Engineering and Group of Companies Limited
Section 75, Allotment 12, Pimco Street, Port Moresby, NCD
P.O. Box 414, Waterfront 125, Konedobu, NCD

Reinhold Engineering and Group of Companies Limited is an Equal Opportunity Employer committed to professionalism, integrity and safety in all its operations.

Only shortlisted candidates will be contacted.

Applications close Friday, 30 October 2026 at 5:00 pm (PNG time).