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Request for Proposal (RFP): Procurement of Medical Laboratory - Morobe Province, PNG.

Solicitation Title:	Procurement of Medical Laboratory (Centrifuge, fridge, solar fridge & Esky), Logistics (Motor Bikes) & Electrical (Solar Units & UPs) equipment, IPC, Lab Consumables, & PPE items for Morobe Province, PNG.
Solicitation Number:	GHS-01, PNG CO
Submit Questions and Proposal to:	[email protected]
Date of Issue of RFP:	Wednesday 1st July, 2026
Date Proposal Due:	Wednesday 15th July, 2026
Anticipated Award & Delivery Window:	Purchase Order(s) issued approximately mid of July 2026]; delivery to sites within [8] weeks of PO (offeror to propose best lead time).
Method of Submittal:	Respond via e‑mail with attached documents in MS Word or PDF format. Quotes must remain valid through completion of FHI 360’s internal approval process.
Method of Submittal:
Respond via e-mail with attached document in MS Word / pdf format.
Quote Validity:
The applicant agrees to hold the prices in its offer firm until FHI 360 finalizes the service agreement approval process.

Background

The Meeting Targets and Maintaining Epidemic Control (EpiC) Project, funded by the United States Government and implemented by Family Health International(FHI 360), supports the National; Department of Health (NDoH) in strengthening health systems through the provision of technical assistance at both national and sub-national levels.

Between 2022 and 2024, FHI 360, in partnership with World Vision Papua New Guinea, implemented the Diagnostic Network Optimization (DNO) initiative to assess the functionality, accessibility, and efficiency of diagnostic services across the country. The assessment covered 128 laboratories and 613 health facilities across 18 provinces (representing approximately 82% national coverage) and 86 districts. The exercise included analysis of 125 GeneXpert platforms and approximately 49,000 patient records, resulting in the development of evidence-based, costed operational plans and interactive diagnostic network maps.

The findings and recommendations from the DNO assessment have informed several national strategic initiatives, including the development of the National Laboratory Policy and Strategic Plan (2025–2030), as well as the Government of Papua New Guinea's 2024 and 2025 Pandemic Fund applications.

Building on these achievements, the project has transitioned into the EpiC Global Health Security (GHS) Project (2025–2026), which expands the DNO framework beyond human health to incorporate animal and environmental health sectors under the One Health approach. With funding support from the U.S. Department of State, implementation of priority DNO recommendations has been incorporated into the GHS workplan, with targeted implementation in selected provinces across Papua New Guinea.

Scope of Work

To support implementation of the DNO recommendations, the EpiC Global Health Security Project conducted a series of provincial stakeholder consultations, beginning with Morobe Province. A two-day provincial planning workshop brought together District Health Managers, health facility Officers-in-Charge, laboratory personnel, disease control officers, provincial program managers, and technical experts to review the DNO findings and identify priority interventions across Morobe Province's nine districts.

The workshop enabled stakeholders to assess existing diagnostic and specimen referral systems, identify operational gaps, and prioritize critical investments required to strengthen laboratory services, diagnostic capacity, outbreak preparedness, and health security systems across the province.

Based on the outcomes of these consultations, priority support areas have been identified, including:

• Laboratory and medical equipment;
• Diagnostic and specimen referral support equipment;
• Electrical and power support systems;
• Infection Prevention and Control (IPC) supplies;
• Personal Protective Equipment (PPE);
• Cold-chain and specimen transportation equipment;
• Blood sample collection tubes and accessories

FHI 360 hereby invites qualified and experienced vendors to submit bids for the supply, delivery, installation, commissioning, and handover of the equipment and commodities listed within this solicitation. Where applicable, suppliers shall also provide operator training, user manuals, warranty coverage, and after-sales technical support.

Bidders may submit proposals for one or more Lots. FHI 360 reserves the right to make partial awards by Lot based on technical compliance, delivery timelines, and cost competitiveness.

The successful bidder(s) shall be responsible for all costs associated with procurement, freight, customs clearance (where applicable), transportation, storage, delivery, installation, commissioning, training, and handover of the equipment to the designated health facilities within Morobe Province, Papua New Guinea.

Deliver to Lae, Morobe Provincial Health Authority

Delivery Address:

Attention: Dr. Kipas Binga

Chief Executive Officer
Morobe Provincial Health Authority
P.O. Box 457

Lae, Morobe Province

Equipment list

Lot No.	Item Name	Target District	Target Facility	Qty	Specifications
1	Solar Power Unit	Lae	Haikost Urban Clinic	4	Complete solar photovoltaic (PV) power system suitable for powering laboratory equipment, computers, refrigeration units, and lighting. System to include: minimum 3–5 kW solar PV array comprising monocrystalline or polycrystalline solar panels; hybrid inverter rated at minimum 5 kVA, 48V DC input and 220–240V AC output, 50Hz; lithium-ion or AGM battery bank providing minimum 10–15 kWh storage; MPPT charge controller; mounting structures; DC/AC protection devices; earthing system; monitoring system; all cabling and accessories required for installation, testing, and commissioning. System must provide a minimum of 24-hour backup autonomy.
			Buimo Urban Clinic
			Tent City Urban Clinic
		Markham	Mutzing District Hospital
2	Laboratory Centrifuge	Lae	Angau General Hospital	2	Clinical laboratory centrifuge intended for separation of components of liquid specimens including blood. Bench-top with digital speed and timer controls. Fixed-angle or swing-out rotor accommodating 8–12 tubes (5–10 mL capacity). Speed range up to 5,000 RPM or higher. Automatic start/stop function with imbalance detection and safety lid lock. Power supply 220–240V AC, 50Hz. Supplied with complete set of parts and accessories required to operate the equipment including rotor, tube adapters, lubrication and cleaning materials, user manual, and warranty (12 months). Supplier is responsible for completing installation and commissioning at the site. The device shall be manufactured under an ISO 13485:2016 certified quality management system.
			Buimo CIS Urban Clinic
3	Uninterrupted Power Supply (UPS)	Lae	Angau General Hospital	8	Online double-conversion UPS, minimum capacity 4 kVA / 3.6 kW, rack/tower mount configuration. Input/output voltage 220–240V AC, 50Hz. Integrated maintenance-free batteries providing minimum 3-4hrs backup at full load. LCD display, surge protection, automatic voltage regulation (AVR), network monitoring capability, and battery management system. Supplier should ensure and supply UPS line wiring with DB and switches at the installation site. UPS to be used for the GXpert machine only. Warranty for 12 months.
			Buimo Uraban Clinic
			Center of Mercy Urban Clinic
			Buimo CIS Urban Clinic
			Haikost Urban Clinic
		Markham	Mutzing District Hospital
		Finschaffan	Braun District Hospital
		Bulolo	Bulolo District Hospital
4	Laboratory Fridge	Lae	Center of Mercy Urban Clinic	2	Medical-grade refrigerator/freezer combination with minimum capacity of 200 litres. Dual compartment (double door) design with refrigerator temperature range of +2°C to +8°C and freezer temperature range of -10°C to -20°C. Digital temperature display and control, alarm system for temperature excursions, lockable doors, 220–240V AC, 50Hz operation, and energy-efficient compressor with inbuilt voltage stabilizer. Automatic defrosting system. Warranty for 12 months.
		Markham	Mutzing District Hospital
5	Solar Laboratory Refrigerator	Lae	Mary Queen of Peace Urban Clinic	2	PQS-compliant solar-powered refrigerator with minimum net storage capacity of 150 litres. Operates on dedicated solar power system including minimum 300W solar panel, integrated lithium battery storage, and charge controller. Temperature range +2°C to +8°C with digital temperature monitoring and alarm system. Suitable for off-grid laboratory and specimen storage applications. Designed to reliably power the refrigerator for at least 5 days during periods of minimum solar radiation and maximum ambient temperature. Warranty for 12 months.
			Unitech Urban Clinic
6	Specimen Transport Cool Box (Esky)	Lae	Malahang Urban Clinic	20	Portable insulated specimen transport container with minimum capacity of 10 litres. Capable of maintaining temperatures of 2–8°C for at least 12–24 hours using ice packs. Durable, leak-proof, impact-resistant construction suitable for motorcycle and vehicle transport. Supplied with reusable ice packs and carry handle.
			Butibam Urban Clinic
			Unitech Urban Clinic
			Igam Barracks Army Clinic
			Milfordhaven Urban Clinic
		Bulolo	Mumeng Health Center
			Buang Health Center
			Watut Health Center
		Huon Gulf	Morobe Health Center
			Salamaua Health Center
			Zaka Health Center
		Tewai Siasi	Etep District Hospital
			Sialum Health Center
			Lablab Health Center
		Kabwum District	Indagen Health Center
			Yalumet Health Center
			Kabwum Health Center
		Markham	Tsuia Health Sub Center
			Wantoat Health Center
		Nawaeb	Torowa Health Center
7	Motorcycle for Sample Transport	Bulolo	Bulolo District Hospital	3	Off-road motorcycles suitable for specimen referral and field surveillance activities. Minimum engine capacity 200–250cc, four-stroke, fuel-injected engine, electric start, manual transmission, heavy-duty suspension, and suitable for rural terrain. Supplied with lockable rear-mounted specimen transport box/cold-chain carrier, spare tyre, toolkit, registration, and safety equipment. Must be roadworthy and compliant with PNG transport regulations. Note: Motorbikes need to have a lockable rear-mounted specimen transport box/cold-chain carrier with frames, clamps and straps for the cold boxes.
		Markham	Mutzing District Hospital
		Finchaffen	Braun District Hospital

General Procurement Requirements

• All equipment must be new, unused, and of current production models.
• Suppliers must provide manufacturer specifications, user manuals, brochures, warranty documentation, and certificates of conformity.
• Equipment shall include installation, testing, commissioning, and user training where applicable.
• Minimum 12-month warranty on all equipment and accessories.
• Delivered not later than 8 weeks of issuing PO
• Availability of local or regional after-sales support and spare parts (servicing and maintenance) should be demonstrated.
• All electrical equipment shall operate on 220–240V AC, 50Hz and be suitable for use in Papua New Guinea conditions.
• Note: Quotation/pricing validity would need at least 90 days from the date we submit to FHI360 CMS for approval of the restricted items.

IPC, PPEs, Lab consumables, Environmental Cleaning & Disinfection, Sharps & Medical Waste Management & Sterilization & Reprocessing Items.

Lot No.	Item	Procurement Specification	Qty
8a	Alcohol-Based Hand Rub	WHO-recommended alcohol-based hand sanitizer containing 60–80% ethanol or isopropyl alcohol. Supplied in 500 ml refillable bottles suitable for wall-mounted dispensers and point-of-care use.	100 bottles
8b	Liquid Soap	Antimicrobial or plain liquid hand soap supplied in 1-litre refill bottles, compatible with standard handwashing dispensers. Mild, non-irritating surfactant-based formulation.	50 bottles
8c	Single-Use Paper Towels	Disposable absorbent paper hand towels, single-use, supplied in packs of 150–200 sheets for hand drying and infection prevention.	100 packs
8d	Handwashing Stations	Portable handwashing units (Veronica/Vero bucket type or equivalent) with tap, lid, and stand, suitable for facilities without piped water supply.	10 units
9a	Medical Examination Gloves	Non-sterile disposable nitrile or latex examination gloves, powder-free, ambidextrous, supplied in boxes of 100 gloves.	100 boxes
9b	Heavy-Duty Gloves	Reusable heavy-duty rubber or nitrile gloves resistant to chemicals and disinfectants, suitable for cleaning, waste handling, and decontamination activities.	10 pairs
9c	Medical Face Masks	Three-layer fluid-resistant surgical face masks with ear loops, compliant with recognized medical standards, supplied in boxes of 50 masks.	100 boxes
9d	N95/KN95 Respirators	Disposable particulate respirators (N95, KN95, FFP2 or equivalent) providing ≥95% filtration efficiency, supplied in boxes of 20 respirators.	20 boxes
9e	Protective Eyewear / Face Shields	Reusable safety goggles or face shields providing splash and droplet protection, made of clear anti-fog material and suitable for healthcare settings.	10 pieces
9f	Disposable Isolation Gowns	Fluid-resistant disposable isolation gowns with long sleeves and elastic or knitted cuffs, designed for infection prevention and control (IPC) activities. Supplied in packs of 10 units.	50 packs
9g	Disposable Plastic Aprons	Waterproof, fluid-resistant disposable plastic aprons designed for infection prevention and control (IPC) activities. Supplied in packs of 10 units.	50 packs
10a	Disinfectants & Chemicals	Hospital-grade disinfectants including sodium hypochlorite solution (0.5–1%), enzymatic detergents, or equivalent surface decontamination products supplied in 5-litre containers.	50 bottles
10b	Buckets and Mops	Complete cleaning set consisting of heavy-duty bucket and mop suitable for routine healthcare facility cleaning and decontamination.	10 sets
10c	Spill Kits	Complete biological spill response kits containing absorbent materials, scraper, scoop, disinfectant, PPE, and biohazard waste disposal bags.	10 kits
10d	Disposable Sharps Boxes	WHO-compliant puncture-resistant, leak-proof sharps disposal containers with secure closure mechanism, suitable for needles, lancets, and other sharps waste.	20 boxes
10e	Medical Waste Bins	Foot-operated pedal plastic bins with hands-free lid operation, minimum 20–40 litre capacity, yellow colour coded for infectious healthcare waste.	10 bins
10f	Medical Waste Bags	Heavy-duty yellow infectious waste bags, leak-resistant and clearly marked with biohazard symbol, minimum 50–70 litre capacity.	500 bags
9h	Disposable Footwear Covers	Single-use, waterproof and fluid-resistant shoe or boot covers made from non-woven polypropylene or polyethylene material, supplied in packs of 10 pairs.	50 packs
Others
11a	EDTA Blood Collection Tubes (10 mL)	Sterile vacuum blood collection tubes containing K2EDTA or K3EDTA anticoagulant, 10 mL capacity, suitable for Viral Load (VL) specimen collection and transport. Tubes shall be leak-proof, latex-free, individually labelled, and compatible with standard vacutainer systems. Supplied in racks of 100 tubes.	Rack (100 tubes) - 20
11b	EDTA Blood Collection Tubes (2 mL)	Sterile micro-collection tubes containing K2EDTA or K3EDTA anticoagulant, 2 mL capacity, suitable for Early Infant Diagnosis (EID) specimen collection. Tubes shall be leak-proof, sterile, and compatible with routine laboratory testing procedures. Supplied in racks of 100 tubes.	Rack (100 tubes) - 10
11c	Vacutainer Needles and Holders	Single-use sterile blood collection set consisting of double-ended vacutainer needles (21G or 22G) and compatible reusable or disposable tube holders. Designed for safe venous blood collection using evacuated tube systems. Supplied in manufacturer-standard boxes.	Box - 20
11d	Disposable Syringes (10 mL)	Sterile, single-use, latex-free disposable syringes with Luer-lock or Luer-slip fitting, 10 mL capacity, individually packaged, CE/FDA/WHO compliant. Supplied in boxes of 100 units.	Box - 20
11e	22-Gauge Hypodermic Needles	Sterile, single use 22G hypodermic needles, compatible with standard syringes and blood collection procedures. Individually packaged and supplied in manufacturer-standard boxes (typically 100 needles per box).	Box - 20
12	Reusable Ice Packs	Medical-grade reusable ice packs for cold-chain specimen transportation. Durable, leak-proof, non-toxic gel-filled construction capable of maintaining specimen transport temperatures of 2–8°C. Suitable for use in specimen transport coolers.	Unit - 20
11f	Tourniquet (Phlebotomy Tourniquet)	Reusable medical-grade tourniquet for venipuncture and blood collection procedures. Latex-free, adjustable, quick-release mechanism, easy to disinfect and suitable for routine laboratory and clinical use.	Unit - 20

Additional Procurement Notes

• All IPC commodities and blood collection consumables should comply with WHO Infection Prevention and Control (IPC) standards, ISO, CE, or FDA quality standards and applicable national healthcare regulations.
• PPE and consumables should have a minimum shelf life of 24 months upon delivery.
• Suppliers should provide product specifications, certificates of conformity, and manufacturer information.
• Products must be supplied in original manufacturer packaging with clear batch numbers and expiry dates.

Illustrative duties and responsibilities

Delivery Terms: The Supplier shall supply and deliver the relevant equipment and medical supplies to the designated provincial health authority, on a delivered basis, inclusive of all associated costs. These costs shall include, but not limited to, applicable taxes, safety and registration costs, freight, shipping and delivery charges, and any other applicable fees or charges. Where applicable, all import duties and customs clearance processes shall be the sole responsibility of the Supplier.

Training: On‑site operator safety & basic maintenance training for more than one personnel per site; provide attendance sheet and training materials. FHI360 will liaise with the recipient PHA and inform the supplier if such training would be necessary.

Handover Package: Warranty certificates; Operational & Maintenance manuals; parts catalogues; and signed delivery & commissioning reports. The transaction shall be deemed complete only upon full delivery of all relevant equipment and medical supplies as per invoiced to the designated healthcare facility and the issuance of the necessary acknowledgement, approval, or signed delivery confirmation by the authorized receiving party on site. This will be later confirmed by FHI360 respective project staff during a planned visit to ensure items marked for each facility are received.

Temporary Storage: Where immediate delivery to the final health facility is not feasible due to logistical, security, or operational constraints, the Supplier may be required to arrange temporary storage of equipment and supplies. Any temporary storage facility shall be secure, weatherproof, and suitable for protecting the integrity of the goods. The Supplier shall remain responsible for all items until final delivery and formal handover have been completed and accepted by the receiving facility. Any costs associated with temporary storage, handling, insurance, security, or subsequent transportation to the final destination shall be included within the Supplier's quoted price unless otherwise agreed in writing by FHI 360.

Minimum Technical Specifications

The successful vendor(s) will supply the following equipment, in full or in part, under the minimum technical specifications stated above.

Technical specifications

• The tables above set out the technical specifications for equipment to be procured under this tender. The equipment will support and strengthen the diagnostic capacity and the sample referral systems in health facilities across Morobe Province in Papua New Guinea.
• All equipment will be operated in tropical conditions with high ambient temperatures (up to 40°C), humidity up to 95%, and exposure to dust. Equipment must be robust, straightforward to maintain with locally available skills and tools, and suitable for regular use in these conditions.
• Where “approximately” is used, deviations of ±10% are acceptable. Where “minimum” appears, the offered value must meet or exceed the stated figure.

Timetable and Address for Submission

Proposals are due no later than 5:00 PM on Wednesday 15^th, 2026. Required documentation in English listed below must be e-mailed to [email protected].

Bid Documentation Requirements

Bids are to be submitted via e‑mail with attached documents in MS Word or PDF format. Quotes must remain valid through completion of FHI 360’s internal approval process. Bid documentation must include:

1. Cover Letter, Company Profile & Compliance

• Relevant experience with procurement and supply of medical and non medical equipment, medical items and material‑handling, with equipment use training and highly experience in moving large cargoes within a tight schedule.
• Proof of company registration at IPA and IRC compliance

1. Technical Proposal

• Detailed product datasheets meeting the Minimum Technical Specifications as per requirements.
• Delivery lead times by Lot and Site.
• Training plan and after‑sales service approach in PNG.

1. Financial Proposal

• Price schedule by line item (unit & total), showing Delivered Duty Paid to every site, duties/taxes assumptions, traffic registration and insurance cover for the relevant equipment. and validity period.
• Bidder to hold prices firm until FHI 360 finalizes award.

1. Warranties

• Minimum 12 months recommended; state coverage and service response times.

1. References

• Provide as referees, 2-3 recent clients for same or similar equipment and medical items supplied.

Evaluation Criteria

Evaluation Methodology

Proposals will be evaluated using a two-stage process comprising a Technical Evaluation and a Financial Evaluation.

Evaluation Category	Maximum Score
Technical Evaluation	70 Points
Financial Evaluation	30 Points
Total Score	100 Points

Only bidders achieving a minimum technical score of 50 out of 70 points will proceed to financial evaluation.

Stage 1: Mandatory Compliance Requirements (Pass/Fail)

Bidders must submit the following documentation:

• Valid business registration and tax compliance certificates.
• Company profile and evidence of relevant experience.
• Product catalogues, brochures, technical datasheets, and specifications.
• Manufacturer authorization letter (where applicable).
• Manufacturer certificates of analysis and quality assurance certificates (where applicable).
• Evidence of compliance with WHO, ISO, CE, FDA, PQS, or equivalent international standards.
• Proposed delivery, installation, and commissioning schedule.
• Warranty and after-sales support commitments.
• Confirmation of shelf-life requirements for consumables and medical supplies.
• Evidence of local technical support capability and availability of spare parts where applicable.

Failure to provide any mandatory documentation may result in disqualification.

General Technical Evaluation Criteria (Applicable to All Lots)

Criteria	Maximum Score
Compliance with Technical Specifications; Quality, Reliability and Suitability of Proposed Equipment/Products	40
Warranty and After-Sales Support	10
Delivery, Installation and Commissioning Plan	5
Supplier Experience and Past Performance	5
Local Technical Support and Availability of Spare Parts	5
Training and User Support	5
Total Technical Score	70

Lot-Specific Technical Evaluation Criteria

Lot 1: Solar Power Units

Criteria	Score
Compliance with minimum PV capacity requirements	10
Battery storage capacity and backup autonomy	10
Solar panel quality and efficiency	5
Inverter specifications and protection features	10
Installation and commissioning methodology	5
Warranty coverage (minimum 2–5 years preferred)	5
Availability of local maintenance support	5
Total	50

Mandatory Requirements

• Complete turnkey installation.
• Minimum 24 hours backup autonomy.
• Electrical compliance certification.
• Site commissioning report.

Lot 2: Laboratory Centrifuges

Criteria	Score
Compliance with speed, rotor and capacity requirements	15
Safety features (lid lock, imbalance detection, auto stop)	10
Ease of maintenance and availability of spare parts	10
Warranty and service support	10
User training and documentation	5
Total	50

Lot 3: UPS Systems

Criteria	Score
Compliance with capacity requirements	15
Battery runtime and backup performance	10
AVR, surge protection and monitoring features	10
Warranty and local technical support	10
Installation and commissioning approach	5
Total	50

Lot 4: Laboratory Refrigerators

Criteria	Score
Temperature stability and monitoring system	15
Storage capacity compliance	10
Alarm and safety features	10
Energy efficiency	5
Warranty and service support	10
Total	50

Mandatory Requirements

• Refrigerator compartment: +2°C to +8°C.
• Freezer compartment: -10°C to -20°C.
• Digital temperature display and alarm system.

Lot 5: Solar Laboratory Refrigerators

Criteria	Score
WHO PQS compliance	15
Solar system performance and battery capacity	10
Temperature monitoring and alarm functions	10
Warranty and technical support	10
Suitability for remote/off-grid operation	5
Total	50

Lot 6: Specimen Transport Cool Boxes (Eskys)

Criteria	Score
Temperature retention performance (2–8°C)	15
Durability and impact resistance	10
Quality of supplied ice packs	5
Portability and field suitability	10
Warranty and expected lifespan	10
Total	50

Mandatory Requirements

• Minimum 10-litre capacity.
• Maintain 2–8°C for 12–24 hours.
• Leak-proof and impact-resistant construction.

Lot 7: Motorcycles for Sample Transport

Criteria	Score
Compliance with engine and terrain specifications	15
Durability and suitability for PNG rural roads	10
Quality of specimen transport box/carrier	10
Fuel efficiency and maintenance requirements	5
Warranty and dealer support network within PNG	10
Total	50

Mandatory Requirements

• 200–250cc four-stroke fuel-injected engine.
• Road registration and compliance with PNG regulations.
• Lockable specimen transport box installed.
• Spare tyre, toolkit, and safety equipment included.

Lot 8(a-d): Hand Hygiene and IPC Commodities

(Alcohol-Based Hand Rub, Liquid Soap, Paper Towels, Handwashing Stations)

Criteria	Score
Compliance with WHO-recommended formulations and standards	15
Packaging suitability and durability	15
Product quality and user safety	10
Shelf life (minimum 24 months preferred)	10
Total	50

Lot 9 (a-h): Personal Protective Equipment (PPE)

(Medical Gloves, Heavy-Duty Gloves, Surgical Masks, N95/KN95 Respirators, Face Shields, Gowns, Footwear Covers)

Criteria	Score
Compliance with recognized medical standards	15
Material quality and durability	10
User comfort and suitability for healthcare use	10
Packaging and storage requirements	5
Shelf life and product integrity	10
Total	50

Lot 10 (a-f): Cleaning, Disinfection and Waste Management Supplies

(Disinfectants, Buckets and Mops, Spill Kits, Sharps Boxes, Medical Waste Bins, Waste Bags)

Criteria	Score
Compliance with IPC and waste management standards	15
Durability and quality of materials	10
Suitability for healthcare environments	10
Packaging and storage requirements	5
Safety and environmental considerations	10
Total	50

Lot 11 (a-f): Laboratory Consumables and Specimen Collection Supplies

(EDTA Tubes, Vacutainer Needles and Holders, Syringes, Hypodermic Needles, Tourniquets)

Criteria	Score
Compliance with laboratory and phlebotomy standards	15
Sterility and quality assurance certification	15
Compatibility with standard laboratory systems	10
Shelf life (minimum 24 months preferred)	5
Packaging and labeling quality	5
Total	50

Mandatory Requirements

• Sterile products must be individually packaged.
• Products must carry batch numbers and expiry dates.
• Remaining shelf life upon delivery must be at least 75% of total shelf life.
• Latex-free products where specified.

Lot 12: Cold Chain and Specimen Transport Supplies

(Reusable Ice Packs)

Criteria	Score
Temperature retention performance	15
Leak-proof construction	10
Durability and reusability	15
Suitability for specimen transport	10
Total	50

Financial Evaluation

Financial proposals will be evaluated only for technically responsive bidders meeting the minimum technical threshold.

The lowest-priced technically compliant bid will receive the maximum financial score of 30 points. Other bids will be scored proportionately using the following formula:

Financial Score = (Lowest Evaluated Price ÷ Bidder's Price) × 30

Basis of Award

FHI 360 reserves the right to:

• Award contracts by individual Lot or multiple Lots.
• Make partial awards where appropriate.
• Verify references, supplier qualifications, and delivery capacity.
• Negotiate technical or commercial aspects of proposals.
• Reject any or all proposals without obligation to award.

Contract award shall be made to the bidder(s) whose proposal represents the best overall value to FHI 360, considering technical compliance, quality, delivery capability, warranty and after-sales support, supplier experience, and total evaluated cost.

FHI 360 Disclaimers

• FHI 360 may perform a background check on any selected candidates (entities or individuals).
• FHI 360 may cancel the solicitation and not award.
• FHI 360 may reject any or all responses received.
• Issuance of the solicitation does not constitute an award commitment by FHI 360.
• FHI 360 reserves the right to disqualify any offer based on failure of the offeror to follow solicitation instructions.
• FHI 360 will not compensate any offeror for responding to solicitation.
• FHI 360 reserves the right to issue award based on initial evaluation of offers without further discussion.
• FHI 360 may choose to award only part of the activities in the solicitation, or issue multiple awards based on the solicitation activities.
• FHI 360 reserves the right to waive minor proposal deficiencies that can be corrected prior to award determination to promote competition.
• FHI 360’s supplier terms and conditions can be found here