A. Liaison and Regulatory Coordination

• Act as the main contact point between the Design Department and authorities (e.g., NCDC, CEPA, Building Boards).
• Manage all external submissions, including rezoning, EIS, site clearance, subdivision, and building permits.
• Attend meetings with authorities and represent the Design Manager for follow-ups and negotiations.
• Coordinate submission packages with drafting, technical, and planning teams.
• Monitor timelines and keep internal teams informed on approval statuses.
• Maintain a tracker for project approvals and compliance documentation.
• Support and guide Junior Liaison Officers on regulatory submission processes.

B. Administrative Support to the Design Manager

• Manage the Design Manager’s schedule and coordinate internal and external meetings.
• Prepare agendas, take minutes, and follow up on action items for departmental meetings.
• Draft correspondence, reports, and departmental communications.
• Organize and maintain accurate records and project documentation.
• Assist in preparing KPIs, timelines, and internal tracking documents for the Design Department.
• Coordinate inter-department communication and follow-up on deliverables.

C. Communication & Reporting

• Keep an updated log of all correspondence with external agencies.
• Generate monthly and quarterly reports on submissions and liaison activities.
• Draft briefing notes and regulatory updates for senior management.
• Assist with project presentations and stakeholder workshops as required.

Job Requirements